June 13, 2026
Grace days and absences: charging them correctly
Sick, holiday or an unexpected absence: what do you charge and what not? Here's how KidLogg tracks grace days and absences automatically.
Absences are one of the trickiest parts of invoicing. When do you charge for a day a child wasn’t there? Many daycares work with grace days.
What are grace days?
Each child has a set number of grace days per year. They cover absences — illness, an unexpected day off or an attendance that’s too short — without extra charge.
How KidLogg calculates
For every scheduled day, KidLogg looks at the actual attendance:
- Full attendance → no grace cost, billed normally.
- Half day → half a grace day.
- Very short or no attendance → a full grace day.
If the grace-day balance runs out, the uncovered part is billed as an unauthorised absence.
Scheduled and unexpected days
Approved extra days are billed automatically. Other unscheduled days are automatically excluded — but as an admin you can still add them manually.
Always the final word
KidLogg calculates automatically, but you stay in control: you can exclude or add days before you send the invoice.
Curious how KidLogg works out your invoicing? Request a demo.