From Excel to digital: digitalise your daycare in 5 steps

Many daycares still run on paper attendance sheets and Excel files for invoicing. It works — until it doesn’t: a missed check-in, a calculation error, or a parent who isn’t sure what to pay. Going digital doesn’t have to be a big project. In five steps, you’re up and running.

1. Map your current way of working

List what you track today: attendance, meals, naps, rates, invoices. That tells you what to move over — and you’ll often find a lot of double work disappears.

2. Set up your structure

Add your groups, staff and children, and configure your rates and opening hours. In KidLogg, this is usually done in under an hour.

3. Start with attendance

Staff check children in and out from the dashboard — on web and mobile — while parents can check their child in by scanning a QR code at the entrance. You get a real-time overview straight away, and the basis for correct invoicing.

4. Automate your invoicing

At the end of the month, your invoices are calculated automatically from recorded attendance, with a Belgian structured payment reference and your IBAN. No more Excel formulas.

5. Bring parents on board

Give parents access to the parent portal: daily reports, messages, absences and invoices on their phone. Fewer calls, more trust.

Going digital isn’t all or nothing. Start with the step that costs you the most time today — often invoicing — and build from there.

Want to see what this looks like for your daycare? Request a demo.